The APEGS Council met June 13, 2019 in Swift Current. The meeting was attended by 15 of 19 councillors and the director to Engineers Canada. Mike Griffin, LLB – APEGS External Legal Counsel, and several committee representatives attended as guests. Council will meet next September 26 and 27, 2019 in Saskatoon.
Council received the following presentations and information items:
- The Executive Director and Registrar provided a presentation on an Introduction to Self-Regulation.
- Mike Griffin, LL.B., APEGS external legal counsel delivered a presentation on Fiduciary Responsibility.
- Activity updates from the constituent society liaisons, the ACEC-SK liaison, and the 30by30 Champion’s Group liaison.
- The Manager of Communications updated council on progress with the new awareness campaign and the website redesign project. It was noted that the website redesign will begin in late 2019.
- The Executive Director and Registrar provided council with an update on staffing and the co-op student hired to help with the member database project.
- The Director of Special Projects briefed council on the progress with the implementation of the member database.
- The APEGS Director to Engineers Canada reported on the activities at the national organization. The APEGS Director to Geoscientists Canada provided council with a written report.
Council passed motions as follows:
- Approving the updated policy HR4.0 – Maternity, Parental and Adoption Leave.
- Approving the Terms of Reference for council.
- Approving amendments to the Terms of Reference for all boards and committees requiring that budget proposals be submitted to APEGS by August 31 of the current fiscal year.
Approving Life Membership for the following members:
- Beattie, Dr. Jay, P.Eng.
- Brockmeyer, Robert J., P.Eng.
- Craig, Guy D., P.Eng.
- McLeod, Neal E., P.Eng.
- Skeries, Rainer A., P.Geo.
- Wiens, Kenneth G., P.Eng.
- Appointing Simon Li, P.Eng. Chair of the Professional Edge Committee for a two year term.
- Appointing Catherine Griffiths, P.Eng. Chair of the Connection and Involvement Committee for a two year term.
- Appointing Kevin Hudson, P.Eng., FEC Chair of the Environment and Sustainability Committee for a two- year term.
- Appointing Kelvin DeGrow, P.Eng. to the Investigation Committee for a three year term.
- Accepting the recommendation of Deloitte LLP that the Working Capital Reserve be increased to $3,488,901. This recommendation is consistent with the council policy of 100 per cent of operating expenses (less amortization) be held in reserve.
- Updating the Association’s signing authority to coincide with the 2019 – 2020 executive.
- Approving the updates to Policy AR1.0 – AR Policy General. This policy specifies records management and application file management and retention policy.
Council noted and received the following reports:
- Registrar’s reports for October 2018 through May 2019.
- The report on compliance activities January 1 to May 31, 2019.
- The unaudited financial statements for March and April 2019.
- Executive Committee minutes, Board minutes and the reports from the committees and task groups, Abridged Investigation Committee minutes, and the Discipline Committee minutes.
APEGS Governance Review
On June 14, 2019, also in Swift Current council, APEGS staff, and committee representatives conducted a full day of APEGS governance review planning. The session was facilitated by T. Bakkeli Consultants Inc.